ISO 41001 Facility Management System
ISO 41001 Facility Management System is a global standard for facility management, developed and published globally by the International Organization for Standardization (ISO).
The standard was issued in April 2018, to improve the effectiveness and efficiency of providing facilities management services. ISO 41001 focuses on establishing, implementing, maintaining, and improving a facility management system in organizations so that operations can be carried out and services delivered effortlessly.
The facility management system is designed to provide specific criteria for measuring the efficiency and effectiveness of facility management systems to help procurement and facilities managers select the most capable facility management service providers to manage operations and to help organizations responsible for facility management achieve a state of integration and integration between all operational elements (individuals, processes, procedures, etc.) to ensure the stability of operations and monitor them continuously, to improve the facility management system.
ISO 41001 Facility Management System
In this competitive and ever-changing environment, for an organization to achieve its goals, it needs to unify and integrate all elements of its success (people, place, operations, and technology). Facility management is the backbone of any organization, being the main driver and organizer to ensure the continuity of operations and ensure smooth operation, achieve safety and comfort for workers and contribute to supporting the organization in enhancing quality and productivity.
Facility management services are responsible for supporting operations, production, and human resources to work regularly, smoothly, and efficiently without interruption or breakdowns. They include (heating, ventilation, and air conditioning), communication networks, the Internet, transportation, cleaning and maintenance of buildings and properties, as well as equipment maintenance, restaurant operation and management, security and guard services, etc.
Key Principles of the Facility Management System Specification
- Reduce the operating cost of assets and facilities.
- Improve the level of services and raise the level of efficiency of operations.
- Improve the health and safety of employees by providing safety, security, and occupational health requirements.
- Improve efficiency and effectiveness, thus reducing costs.
- Provide stable and continuous services permanently (preparedness to respond and reduce crises).
- Provide added value to the facility.
- Form a team to implement the ISO 41001 system to obtain the best results.
- Motivate employee participation by providing appropriate training and incentives.
- Participate in spreading knowledge about ISO 41001 and encourage employees to join the internal auditor’s team.
- Involve all employees in the implementation and report non-conformities through good internal communication.
- Improve the productivity, safety, health, and well-being of the workforce.
- Reduce downtime and stoppage times and extend the productive life of physical facilities.
The importance of implementing the facility management system
- Facility management is a vital professional specialty that is related to a wide range of fields such as finance, environment, research and development, production, distribution, etc.
- It is essential for any facility that aims to achieve higher operational efficiency and productivity.
- Facilities management is responsible for ensuring the functional performance of production and service delivery processes.
- It has a direct impact on the effectiveness of asset maintenance operations.
- It has a direct impact on ensuring the health, safety, and productivity of the workforce.
- Provides a comprehensive understanding of facilities management and raises awareness of the importance and benefits of facilities management.
- Establishes a globally recognized standard and framework for facilities management.
- It forms a common basis for organizations, particularly facility management and operating organizations, to evaluate and measure facilities management services.
Benefits of Implementing a Facilities Management System
- Developing operational facilities in line with international standards.
- Implementing the system and obtaining certification provides evidence that the facility has an effective facilities management system.
- Implementing the system enhances the facility’s ability to market its services and increases its credibility.
- The standard provides guidelines for establishing an integrated facilities management system and helps achieve cost-effective operational efficiency.
- The standard enhances workforce productivity, and builds stronger communications across departments, with customers and stakeholders.
- Helps facilities achieve sustainability in a highly competitive business world, and companies that are certified to ISO 41001 will always have a competitive advantage over non-certified facilities.
Entities interested in implementing the ISO 41001 system
- All industrial, commercial, and service institutions of all types and sizes.
- Industrial institutions that own manufacturing and production units.
- Real estate companies, responsible for the construction, operation, and management of real estate and residential buildings.
- Commercial markets and residential buildings frequented by the public.
- Maintenance companies and management of facilities and establishments.
- Hotels, hospitals, tourist villages, and residential complexes.
- All institutions that own facilities or manage and operate facilities.
Steps to implement the system and get the ISO 41001 certificate
Our experts can help all facilities of all types to implement the requirements of ISO 41001 and obtain the ISO 41001 certificate from international accreditation bodies by achieving the requirements of the specification and training and qualifying workers as follows:
- Receiving the request to equip and qualify the facility to get the ISO 41001 certificate.
- Conducting a study of all facilities management operations and activities and analyzing the gap between the current situation and the desired situation.
- Training workers to raise awareness of the requirements of ISO 41001.
- Preparing ISO 41001 system documents (procedures – Models – Work Guides…etc.).
- Preparing the work plan (vision – mission – objectives – policy…etc.).
- Analyzing risks and opportunities.
- Implementing the documented system and finding physical evidence of implementation.
- Conducting an internal audit and qualifying the internal audit team.
- Conducting a simulation of the assessment by the granting body to identify and correct non-conformities.
- Calling the granting body to conduct a certification review.
How does the facility management system help improve resource utilization?
The facility management system helps improve resource utilization in several ways, such as:
- Improving operational efficiency: The system monitors and analyzes consumption data to identify usage patterns and areas that need improvement, which contributes to using resources more efficiently.
- Reducing and managing costs: The system contributes to reducing operational and maintenance costs through effective planning and maximizing resource utilization.
- Automation and data analysis: Automation helps eliminate manual work that takes time and resources, allowing focus on more productive tasks.
- Improving collaboration and communication: The system enhances collaboration and communication between different departments by providing real-time access to information and data.
These methods help maximize the use of available resources and enhance the overall efficiency of facilities.
Guidance for Consulting and Training has the necessary competencies and experience to help institutions and individuals apply international standards, improve business, and ensure compliance with the requirements of legislative and regulatory authorities. Contact us now to benefit from the expertise of our specialized consultants.